Crew and Businesses

In North Somerset

Rates & Booking 

• Try to offer a discount on block bookings
• Allow for accommodation on a ‘room only’ basis – meals are often provided on set.
• Flexible rates on out of hours and late check-in/out times.
• Hold a pencil booking for longer than normal – the nature of filming is such that decisions are often made at the eleventh hour.

Rooms 

• Rooms must be comfortable and quiet – after a long day’s filming crew need a good night’s sleep.
• Single occupancy rooms will be required with ensuite as standard.
• Ground floor accommodation – welcomed if managing large amounts of luggage/kit.

Facilities 

• Complimentary WiFi and good connectivity.
• Free onsite parking – fixed height barrier with lower gate access may be an issue for large production vehicles.
• Auxiliary rooms and spaces available for production meetings, kit/wardrobe and make-up space if required is always a bonus.
• Sustainable accommodation practices – productions are looking to source suppliers with a green policy in place.
  
  

Accommodation Flexibility 

• If appropriate, keep the bar open longer at the end of the day
• As appropriate, provide room service outside normal restaurant hours
• Efficient check out services – early starts mean early rises.
• Discretion concerning high profile artists – the accommodation provider may be requested to sign an NDA for a large-scale production. 
• Onsite team for service and security as part of their stay.
• Dedicated point of contact from the initial enquiry and during the crews stay
  
  

Further details can be found on Filming in England’s guidance document

Rates & Booking

• Offer scalable catering packages (e.g. basic meals for crew and higher-end options for cast).
• Consider tiered pricing for different production sizes (medium/large).
• Be prepared to be flexible in orders, there may be late changes for additional crew needs.

Meals:

• Focus on nutritious, energising food with some variations availible.
• Consider providing “grab and go” options for quick breaks between shoots or 0n the go crew.
• Offer flexibility such as late-night or early-morning meal services.

Rates & Booking

• Offer transparent pricing, consider package deals for long-term projects
• Be flexible with changes or last-minute additions.

Materials

• Source materials quickly and efficiently
• Have a network of suppliers for unique or hard-to-find items.
  
  

Speed & Flexibility

• Prioritise safety on set, with all crew trained in relevant safety protocols and equipment.
• Be able to work quickly and adapt to changing production designs and schedules.

Rates & Booking

• Consider discounts for long-term rentals.
• Ensure flexibile policies to accommodate production uncertainties.

Inventory

• Have a wide range of offerings (depending on your business):
  • Cameras
  • Lighting
  • Sound equipment
  • Filmmaking accessories
• Keep up-to-date with the latest technologies and commercial-grade gear.

Tech Support

• Provide on-call technicians or equipment specialists who can quickly troubleshoot problems on set.
• Offer 24/7 support if possible.

Rates & Booking

• Offer hourly and daily rates.
• Consider package deals for longer-term requirements.
• Be flexible with pick-up and drop-off times, as filming schedules can be unpredictable.

Vehicles

• Promote a range of vehicles if availible (cars, suvs, mini-bus).
• Ensure vehicles are well-maintained and clean.

Drivers:

• Provide drivers with clean driving records and experience navigating various locations.
• Have drivers who are knowledgeable about the local area and willing to work flexible hours.

Rates & Booking

• Offer competitive daily or weekly rates with discounts for long-term rentals.
• Be flexible with booking terms, potential last-minute changes.

Space

• Highlight unique features of your space
  • high ceilings
  • loading docks
  • natural light
  • industrial aesthetic
• Provide accurate square footage, ceiling height, and clear photos or floor plans.
  
  

Accessibility

• Ensure easy access for large vehicles, good loading and unloading areas
• Ample parking for crew is greatly preferable
  
  

Production-Friendly

• Be open to temporary modifications of the space to accommodate production needs (painting, set construction, etc.).
• Understand the specific needs of a film crew (long hours, noise, potential need for 24/7 access).
• Offer basic amenities:
  • WiFi
  • Restrooms
  • kitchen/break areas